When you are ready to tender your resignation, it is important to send an email that reflects professionalism and leaves a positive final impression. Here are some tips for crafting a subject line for your resignation email that will grab the reader’s attention. Plus, find out what to include in the body of your message to make sure you say goodbye on the right note.
When You Need to Resign by Email
Contents
In some cases, you may need to resign from your job by email. Perhaps you have already put in your notice in person but want to follow up with a resignation letter or email, or maybe you are resigning from a remote position and email is the only way to submit your notice. No matter the circumstances, if you need to send a resignation email, it is important to do so thoughtfully.
The subject line of your resignation email will be the first thing your employer sees, so it is important to make a good impression. To ensure that your subject line is effective, keep it short, clear, and professional.
For example:
“Resignation – First Name Last Name”
“Tendering my resignation – First Name Last Name”
“Submitting my notice – First Name Last Name”
Then, in the body of your email, include a formal statement of resignation. For example:
Dear Mr./Mrs./Ms. Last Name,
I am writing to let you know that I am resigning from my position as (position) with (company). My last day of work will be (date). Thank you for all the opportunities you have afforded me during my time with the company. I have truly enjoyed working here and am grateful for everything I have learned.
Best wishes for the future.
Sincerely,
First Name Last Name
After you have included all of the necessary information in the body of your email, you can end with a courteous sign-off. For example:
Thank you for your time,
First Name Last Name
Alternatively, you could also say something like:
I look forward to hearing from you soon.
Respectfully,
First Name Last Name
By taking the time to craft a well-written and professional resignation email, you will be able to leave your job on good terms. Plus, your positive attitude may even come back to benefit you down the road.
What to Include in Your Message
When writing a resignation email, there are a few key points that you should always include in your message.
First and foremost, you will need to state your intention to resign from your current position. Be sure to be clear and concise when making this announcement. You may also want to mention how long you have been with the company and express gratitude for the opportunities you have been afforded.
Next, you will need to specify your last day of work. It is generally considered good practice to give two weeks’ notice, but in some cases, you may need to leave your job more quickly than that. If possible, try to give your employer as much notice as possible so that they can make arrangements for coverage or begin the search for a replacement.
Finally, you should include your contact information in case your employer needs to get in touch with you about any loose ends. Thank your employer for their time and say goodbye in a polite and professional manner.
Sample Resignation Email Message
Subject Line: Resignation – First Name Last Name
Dear Mr./Mrs./Ms. Last Name,
I am writing to let you know that I am resigning from my position as (position) with (company). My last day of work will be (date). Thank you for all the opportunities you have afforded me during my time with the company. I have truly enjoyed working here and am grateful for everything I have learned.
Best wishes for the future.
Sincerely,
First Name Last Name
Thank you for your time,
First Name Last Name
When writing a resignation email, it is important to be clear and concise. Be sure to state your intention to resign and specify your last day of work. Additionally, you should include your contact information in case your employer needs to get in touch with you about any loose ends. Thank your employer for their time and say goodbye in a polite and professional manner.
By following these guidelines, you can ensure that your resignation email is well-written and professional.
More Email Resignation Message Examples
If you need some inspiration, here are a few additional resignation email examples to get you started.
Subject Line: Resignation – First Name Last Name
Dear Mr./Mrs./Ms. Last Name,
I am writing to let you know that I am resigning from my position as (position) with (company). My last day of work will be (date). Thank you for all the opportunities you have afforded me during my time with the company. I have truly enjoyed working here and am grateful for everything I have learned.
Best wishes for the future.
Sincerely,
First Name Last Name
Subject Line: Resignation – First Name Last Name
Dear Mr./Mrs./Ms. Last Name,
I am writing to let you know that I am resigning from my position as (position) with (company). My last day of work will be (date). Thank you for all the opportunities you have afforded me during my time with the company. I have truly enjoyed working here and am grateful for everything I have learned.
Best wishes for the future.
Sincerely,
First Name Last Name
Subject Line: Resignation – First Name Last Name
Dear Mr./Mrs./Ms. Last Name,
I am writing to let you know that I am resigning from my position as (position) with (company). My last day of work will be (date). Thank you for all the opportunities you have afforded me during my time with the company. I have truly enjoyed working here and am grateful for everything I have learned.
Best wishes for the future.
Sincerely,
First Name Last Name
Subject Line: Resignation – First Name Last Name
Dear Mr./Mrs./Ms. Last Name,
I am writing to let you know that I am resigning from my position as (position) with (company). My last day of work will be (date). Thank you for all the opportunities you have afforded me during my time with the company. I have truly enjoyed working here and am grateful for everything I have learned.
Best wishes for the future.
Sincerely,
First Name Last Name
Subject Line: Resignation – First Name Last Name
Dear Mr./Mrs./Ms. Last Name,
I am writing to let you know that I am resigning from my position as (position) with (company). My last day of work will be (date). Thank you for all the opportunities you have afforded me during my time with the company. I have truly enjoyed working here and am grateful for everything I have learned.
Best wishes for the future.
Sincerely,
First Name Last Name
Thank you for your time,
First Name Last Name
Subject Line: Resignation – First Name Last Name
Dear Mr./Mrs./Ms. Last Name,
I am writing to let you know that I am resigning from my position as (position) with (company). My last day of work will be (date). Thank you for all the opportunities you have afforded me during my time with the company. I have truly enjoyed working here and am grateful for everything I have learned.
Best wishes for the future.
Sincerely,
First Name Last Name
Thank you for your time,
First Name Last Name
Conclusion
When you resign from your job, it’s important to do so in a professional and courteous manner. One way to do this is to write a resignation email. In your email, be sure to thank your employer for the opportunity to work there and include your last day of work. Additionally, provide a forward-looking statement expressing your best wishes for the company’s future. Finally, be sure to sign off with your full name.
We hope this article has helped you learn how to write a resignation email. Best of luck in your future endeavors!
FAQs:
What do you put in the subject line of a resignation email?
“Two weeks’ notice”
I’m giving my two week’s resignation to formally notify you that I will not be continuing with this position. It has been an honor working alongside such talented people and although we are ending on somewhat of a sour note, it was still wonderful while partaking in the journey! Thank You.”
How do you politely resign via email?
“Thank you for the opportunity to work at XYZ Company. I have enjoyed my time here, but I am resigning from my position as of today’s date. Thank you again, and best wishes for the future.”
Can I email my resignation letter?
Your resignation letter should be professional and brief – never handwritten. It’s also best if you send it by email, but we understand that sometimes circumstances force us to hand over a typed document in person (for instance when the boss comes around).
Is it rude to resign via email?
It’s almost always better to resign in person, but sometimes circumstances force us into sending a resignation email.
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